Guidance & Help
Datasets which underpin a publication can be deposited in UCLanData and made public at the time of publication. Unpublished datasets can also be deposited in UCLanData. Data in the repository will be stored in accordance with funder and the University Research Data Management policies.
If your funding body requires you to archive your research data in a specific national or international repository or data centre then this is where you should deposit your data. If you archive your data in a data centre or repository other than the University's institutional repository, you should also register your data in the University's data repository, with a link to where the data is available.
For guidance on what to do before you deposit your data on UCLanData, please see the information below.
+ Before you start to upload your data
💡 Have you checked your funder policy on research data? There may be specific requirements.
💡 Do you know how long your data needs to be kept? Your funder may specify a retention period.
💡 If you’re funded you will need to enter the funder name and your grant number.
💡 If you have an ORCID make sure you have it to hand, you can enter this along with your personal details.
💡 If the data underpins a published paper you will need to include the DOI (Digital Object Identifier) of the paper in the dataset record.
💡 Locate any data you want to upload along with any supplementary materials, such as a readme file.
💡 If you have a large number of files, zip them into manageable bundles before you start (see FAQ 10 for instructions).
💡 You can upload any type of file to UCLanData but we ask you to use open formats where possible to ensure long-term preservation and accessibility (see FAQ 5). You may want to convert your file formats or include more sustainable formats.
💡 Do your file names make sense? Will others understand what is in the file from the name?
+ Guide for selecting data
Archiving research data is not about preserving and sharing every bit of data generated by a
research project. Funders, journals, HE institutions, data centres, repositories and other
researchers will generally only be interested in data that directly supports research outputs
and contextual information that makes the data discoverable and understandable.
Download the Selecting data Guide (pdf).
+ Walk through guide to depositing
You can upload any type or size of data to UCLanData knowing that it will be securely stored and accessible for as long as required and that you will be fully compliant with external funder policies. You will receive a DOI (digital object identifier) unique to your data, which you can use to link to the associated paper and vice versa. You will also need the DOI to reference your dataset in a Data Access Statement in your publication.
Ideally, you should deposit data at the end of your research project or at the time an article is published, providing there are no valid reasons for withholding it, such as sensitivity, confidentiality or commercialisation issues. The amount of data you deposit is up to you but generally, data that is sufficient to allow replication or validation of published findings is recommended.
There is an extensive guide to adding a dataset to UCLanData, if you need more information, please download the Deposit Guide (pdf).
+ Help
Please see our SharePoint site (internal only) for guidance and help.
For further advice, or if you need help with uploading your data to UCLanData, please contact rdmsupport@uclan.ac.uk.
+ Accessibility statement for UCLanData; The University of Central Lancashire Institutional Data Repository
This accessibility statement applies to uclandata.uclan.ac.uk
This website is run by the University of Central Lancashire. It is built using the Eprints open source software package and is hosted by E-Prints Southampton.
How accessible this website is
We want as many people as possible to be able to use this website. We know some parts of this website are not fully accessible and will be working on this.
Feedback and contact information
Researchers/users wishing to request accessible versions of data resources may email rdmsuport@uclan.ac.uk with their enquiry. Please provide details of the item you would like to access, including the repository record link for the specific item. We’ll consider your request and get back to you with an answer in 7 working days.
Reporting accessibility problems with this website
We’re always looking to improve the accessibility of this website. If you find any problems not listed on this page or think we’re not meeting accessibility requirements, contact rdmsuport@uclan.ac.uk
Postal address: The Open Research Team, Research and Enterprise Service, University of Central Lancashire, Preston, PR1 2HE
Enforcement procedure
The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint, contact the Equality Advisory and Support Service (EASS.
Technical information about this website’s accessibility
The University of Central Lancashire is committed to making its website accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.
Non-compliance with the accessibility regulations
We test the accessibility across our website on a regular basis against WCAG 2.1 AA standards. Compliance status is website is partially compliant with the Web Content Accessibility Guidelines version 2.1 AA standard.
Some Sections of UCLanData may not work for everyone. Below are known issues that we have identified on UCLanData. We will be working towards resolving them. Some may be dependent upon the E-Prints platform and need to be resolved by this external third party.
- Homepage Search box (form) contains no label
- Guidance & Help page Expandable text- needs to be able to be controlled by keyboard as well as mouse click
- Search page Search box (form) contains no label
- Statistics page Expandable down arrows missing alt text
- Statistics page Search box (forms) are missing labels
- FAQ page expandable text- needs to be able to be controlled by keyboard as well as mouse click
- Record page Additional details expand button needs alt text
- Record page Share image has no ALT text (listed under tools)
- Record page Export list has no label (listed under tools)
Disproportionate burden
It would be a disproportionate burden to retrospectively check and amend all the content on this repository into an accessible format. Researchers/users that wish to request accessible versions should contact rdmsuport@uclan.ac.uk
What we’re doing to improve accessibility
We will continue to review the accessibility of our website using automated tools and manual testing procedures where necessary.
Preparation of this accessibility statement
This statement was prepared on 18/09/2020.
To view the web accessibility statement for the University of Central Lancashire please use the following link https://www.uclan.ac.uk/corporate_information/accessibility.php
